Dropbox and NotifyBox
Do you use, like so many other people, dropbox?
Dropbox is a fantastic program which can be utilised either for free using the basic service or for a small subscription fee. Using dropbox you can so easily share files with your co-workers, colleagues, clients etc. Anything that you have in the folder that you share with them, is in their folder. You update it, it updates on their PC as long as it’s connected to the internet. It’s fantastic!
For organisations working on event documents, for example, or project files, where sharing and avoiding duplication is a real time saver, dropbox can really be a godsend.
But what about conflicting files?
What if you have a file open and are editing it, and someone starts editing the same file from their own PC? You end up with conflicting files and it can be really frustrating determining what changes were made in each.
That’s where notify box comes in.
While dropbox claims to notify you if someone is using a file or has it open, I don’t find that it works.
So I set up notifybox and now when a file is being used by someone I am sharing that folder with, I get told! It’s wonderful! No more conflicting files.
Benefits of using a VA
What is a Virtual Assistant?
A term for home-based secretary, administrative support, and others who supply remote or virtual assistance. No need to provide office space, equipment or software – we have our own! Work is carried out ‘virtually’ from our offices, no matter where you are!
A Virtual Assistant is an Independent Contractor, therefore, you do not pay payroll taxes or benefits.
A Virtual Assistant is convenient! A VA is available when you have work that needs to be done yesterday. A VA can ensure that business people working in a home office have access to all of the support benefits enjoyed by a business person in the corner office of a major corporation – without having to hire any employees!
What are the benefits of hiring a Virtual Assistant (VA) as opposed to an employee?
There are numerous benefits:
- Access to a professional and highly trained Executive Assistant.
- No need to provide office equipment and space.
- No need for ongoing training of administration staff.
- No need to advertise for and interview administration staff.
- Less costs associated to projects – pay for time used only!
- Fresh ideas and perspectives on administration management for your organisation.
Who can use Virtual Assistants?
Almost any type of business industry can benefit from working with a VA. Some industries have embraced the concept and are widely using VAs while others are bound by “tradition”. Industries or businesses that truly work well with VAs are:
- Contractors.
- Entertainment Industry.
- Independent Professionals.
- Real Estate Agents/Realtors.
- Marketing Consultants.
- Attorneys.
- Executives.
- Physicians.
- New Small Businesses.
- Telecommuters.
- Web Based Businesses.
Virtual Assistant vs. Employee
- No employee-related taxes, paperwork, insurance, or benefits.
- No extra office space or equipment costs.
- You only pay for “Time on Task” or by project.
- The ability to stay on schedule.
- Extra staff during seasonal or peak activity time.
- Support on as needed basis, with fast turn around time.
- Weekend and evening assistance.
